Find all the resources necessary to
efficiently process your vacating
tenant, re-rent your vacancy fast
and to the best of
qualified tenants.
First of
all, a busy landlord, whether he has
one vacancy or many coming up, needs
to know WHEN the
tenant is going to
vacate the
premises. Problems
can arise especially when a tenant
gives an oral notice to vacate,
attempts at
breaking the lease,
won’t or
can’t give a definite
move-out date,
tries to
use their
security deposit for last
month’s rent or gives
a
short
notice or moves out early.
Let’s first, take a birds-eye view
of entire
vacancy
process to get an
overview of the important process of
efficient vacancy management.
Because one is intertwined with the
other, let’s now then take a similar
look at the
marketing
process, so your
vacancy rents quickly (and to the
right tenant).
Real
Vacancy, Real Solutions To Finding
Really Qualified Prospects
Once the date
is established as the when the
tenant is moving out, it is always a
good landlording practice to
confirm and
acknowledge in writing the receipt
of the
tenant’s
written notice to vacate the
premises and provide
the tenant with
your policy,
procedure and or any guidelines
regarding the
move-out
process. This
includes the
landlord’s
cleaning checklist and
other conditions that must be met in
order for the tenant to get as much
of the
security
deposit back as possible,
and to ensure a smooth and
hassle-free move-out process for
both the landlord and tenant.
Landlords have the right to charge
the tenant’s security deposit for
any number of
tenant caused damages.
You may or be required by law to
verbally or in writing describe,
require or offer to the vacating
tenant a pre-inspection appointment
and provide a condition correction
report of what the vacating tenant
must do to return the rental or
apartment premises to it original
condition, less any
normal wear
and tear. With that
date in mind, the landlord then can
preplan
getting the unit ready,
set up the marketing plan and
re-rent the
premises as quickly as possible.
However, now the landlord has added
a twist; access to the Internet and
all of its time saving resources.
Especially, the best resource for
landlords who want to quickly and
inexpensively rent their vacancy,
with the professional assistance and
services available at
Landlord.com.
The landlord
needs to consider the following
tasks, so as to minimize rent loss
and save landlord time;
Processing the Vacating Tenant
Move-out
Tenant Processing
Receipt and
review of the tenant’s notice to
vacate,
non-renewal
notice, abandonment or
eviction termination (and
determining the vacate date)
Obtaining a
forwarding address
Obtaining
permission to show rental to
prospective tenants
Taking
applications,
sending
cover letters to applicants,
signing
holding agreements
and
receipt
for tenant screening
Offering a pre-inspection
appointment
Allowing
tenant to make proper corrections at
the property
Providing
Cleaning
Checklist, Move-out
Policy Statement, Security Deposit
Return Guidelines,
Moving
Resources, and
other
helpful move-out information
Offer
survey on why tenant is vacating
Conducting the Pre-inspection
appointment
Conducting the
Final
inspection appointment
Security Deposit Processing
Security
Deposit Accounting Statement
(and
instructions on how to fill out form)
Security
Deposit Settlement Agreement
Security
Deposit Settlement Acknowledgment
Security
Deposit Kit
Seurity
Deposit Agreement
Preparing a Maintenance Time Table
Maintenance Time Table
What
work or maintenance must be done to
the premises before the landlord is
able to re-rent to a
quality tenant?
This is generally entails any
required pre-inspection or reliance,
to a certain degree, upon the
vacating tenants’ description of the
current condition of the premises,
and of course, how he or she intends
to leave it.
What vendor,
maintenance and supply companies, is
the landlord going to use?
Pre-scheduling applicable vendors,
obtaining bids and pre-ordering any
supplies,
and knowing the correct order of
follow completing the work,
Contacting the
appropriate
utility companies to
continue service(s) uninterrupted
The
Vacancy Marketing Plan
The
Vacancy
Marketing Plan
Preparing a pre-marketing the
vacancy plan.
Best Ways to Advertise Your
Vacancy
